RESPONSIBILITIES OF THE COMMITTEE

Gin Gin's Own 104.9fm is operated by a managing committee.  An election process, the AGM, is held each year to elect members of the committee.  Each member has a select position with responsibilities with duties given and chosen by each member,  though some of these elective duties change each year.

PRESIDENT

LEGISLATION

  • Ensure there is compliance with legislation from ACMA and the Office of Fair Trading
  • Advise relevant organizations of any changes in the Associations Committee and/or Constitution

PRODUCTION

  • Organises the production of sponsor messages in accordance with the requirements of the sponsor
  • Organises the production of internal “stings” and presenters’ self-promotional material

EQUIPMENT

  • Ensure equipment is maintained and organise promptly for service/repair
  • Monitor transmitter settings & note whether these have been altered
  • Ensure the Asset Register is maintained & kept up to date
  • Ensure old equipment is stored and documented as such
  • Ensure the maintenance book is kept up to date with relevant repair/cleaning/maintenance on any equipment is documented.

VICE-PRESIDENT

TRAINING

  • Ensure new presenters are trained adequately and are aware of local governance and health & safety issues
  • Encourage in-service updates of all presenters on a regular basis

HEALTH & SAFETY

  • Issue risk assessment to presenters regularly and take remedial action where necessary
  • Ensure test & tag undertaken of all electrical equipment
  • Ensure smoke alarms tested & batteries changed annually

Ensure safe working of air-conditioning units and fire extinguishers

 

TREASURER

GRANTS

  • Identify sources of potential grants, apply using correct criteria, submitting quotes for equipment, manage project if successful, and ensure acquittal within the designated time frame, supplying all relevant invoices

MANAGEMENT OF SPONSORS

  • Deliver invoices
  • Ensure payments are made
  • Regular contact to ensure sponsors happy
  • Liaison with production team for new messages
  • Actively seek out new sponsors
  • Maintain the sponsor register & disc register.
  • Copy all sponsor messages to computer to facilitate burning new CD’s if necessary
  • Prepare and issue each week the running sheets to reflect the contractual obligations to sponsors and airtime, ensuring only 5 minutes per hour on sponsor messages

FINANCE

  • Accurate records of money received and money paid out, including petty cash
  • Prepare invoices for sponsors
  • Maintain and update the asset register
  • Prepare annual budget plan
  • Ensure all financial records passed to Auditor in time for AGM report

SECRETARY

RECORD KEEPING

  • Maintain and update register of members
  • Maintain and update the contact details for all members
  • Issue member renewal notices, member cards and update register accordingly
  • Maintain records of all correspondence received and sent
  • Ensure filing is kept up to date
  • Maintain the key register, ensuring all keys to studio, office & filing cabinets are accounted for
  • Accurate minutes of all meetings are prepared, issued (e-mail and hard copy, as per list) and filed after acceptance
  • Update and maintain the personnel files of presenters
  • Update and amend the g-mail contact list of members & presenters
  • Ensure log of complaints/disputes is maintained and all documentation filed appropriately

MEETINGS

  • Ensure hall is booked
  • Ensure all members are notified of meeting date and issued with minutes of previous meting 
  • Ensure all relevant documentation is brought to the meetings (previous minutes for signing, Constitution, membership list)
  • Maintain register of meeting attendees

Maintain register of “motions moved” at meetings

 

COMMITTEE MEMBERS

CD LIBRARY

  • Maintain the CD song catalogue list, updating when new CDs are bought/donated & catalogue appropriately according to genre

COMPUTER LIBRARY

  • Oversee the music added to the computer library by presenters

ROSTER

  • Organize the weekly roster, liaising with all presenters when cover required
  • Ensure copies are printed & put in studio 
  • Make copies for those who do not have email
  • Plan in advance if known absence will be occurring

PROGRAMMING

  • In liaison with the roster co-ordinator, ensure an even distribution of genres of music across the day
  • Emphasise the need for presenters to play 25% of Australian music, as per ACMA stipulation
  • Encourage community involvement in programmes

HOUSEKEEPING

  • Ensure adequate stocks of toilet paper, paper towels, black bin liners, toilet cleaner & relevant cleaning products
  • Ensure adequate supply of pens and scrap paper for presenters
  • Ensure relevant forms for presenters are available in the control room (membership forms, sponsorship forms, LBS studio  playlist)

PO Box 87
Gin Gin QLD 4671
Phone: (07) 4157 1049
This email address is being protected from spambots. You need JavaScript enabled to view it.

Managing Committee

President:              Trevor Clark
Vice President:       John Carmichael
Treasurer:              Darren Prouse
Secretary:              Di Andersen
Committee:            Ken Andersen, Alma Carmichael, Barbara Chapman

Member Positions
Web & Media Communications: Helen Mc.

For information regarding the website please contact Helen: This email address is being protected from spambots. You need JavaScript enabled to view it.

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